Run trade shows and pop-up markets with the same rigor as enterprise retail — custom requirement checklists, compliance gating, two-lane checkout, subscription billing, and audit-ready reporting.
Why Organizers Choose HubXpo
Event Management — Create and manage trade shows and pop-up markets with customizable layouts, schedules, and booth assignments.
Vendor Onboarding — Streamline vendor applications with status workflows, approval queues, and a per-event compliance review queue.
Custom Requirement Templates — Build reusable checklists with documents, text, checkboxes, URLs, images, numbers, and dates — apply them to any event with one click.
Compliance Gating — Approve or reject submissions per item with notes. Vendors can't take orders, mark paid, or be confirmed until approved.
COI Expiry Alerts — Automated 30-day expiry scans email organizers before vendor insurance lapses.
Reporting & Exports — Per-event vendor revenue breakdowns, global stats, and CSV exports for orders, payments, receipts, and notifications.
Cancel & Refund Workflow — Refund Stripe orders or record manual cancellations — every action creates an OrderAdjustment and audit log entry.
Subscription Billing — Pick a plan that fits your shows. Stripe Billing handles monthly or yearly cycles; admins can override for enterprise.
Delegated Permissions — Grant your team password-reset and review permissions scoped to your organization with full audit trail.
Full Audit Logs — Every privileged action — plan changes, refunds, password ops, requirement reviews — recorded for compliance.
How It Works
Apply & Pick a Plan — Submit your application and choose a plan, free or paid.
Build Requirement Templates — Define the documents and acks every vendor must submit.
Create Your Event — Apply a template, open applications, and assign booths.
Review & Go Live — Approve checklists, run two-lane checkout, and report on every dollar.